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PURPOSE
The purpose of this Request for Qualification (RFQ) is to obtain competitive proposals from qualified consultants capable of producing an annexation study with analysis and planning consistent with State statutes, St. Louis County requirements, the City’s Municipal Code, and other related policies and procedures of the City of Manchester, Missouri.
The RFQ includes the overall scope of services and specific functionality desired, as well as required vendor qualifications. Click here for PDF of RFQ.
This RFQ provides prospective companies with enough information to enable them to prepare and submit proposals for consideration by the City of Manchester to satisfy the needs as outlined.
PROPOSAL SUBMISSION
Sealed proposals must be received by the City of Manchester, Missouri; City Administrator, 14318 Manchester Rd., Manchester, MO 63011 prior to September 13, 2019 at 3:00 P.M. (CDT). Each proposal shall consist of one original (identified as such and one electronic copy on flash/thumb drive of the complete proposal. The file submitted on flash/thumb drive shall include all attachments and signatures, where applicable.
It is the responsibility of the Proposer to ensure that their proposal is received to the City Administrator, prior to the deadline. Companies mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals received after the deadline for receipt of proposals will not be opened or considered.
Proposals must be clearly identified as a proposal for the City of Manchester, Missouri “RFQ #19-101 Annexation Analysis Consultant” and shall show such information on the outside of the proposal packet. Proposals will not be accepted by facsimile or email transmittal. Do not staple or submit bid in any type of binder; binder clips are acceptable.
QUESTIONS
All questions must be submitted in writing to Larry Perney, City Administrator, no later than 12:00 P.M. (CDT) on September 6, 2019 via email .
SCOPE OF SERVICES
The City expects the annexation study will conclude within six months of contract execution with the selected consultant. All services will be guided by the City of Manchester per policies adopted by the Manchester Board of Aldermen.
Phase 1 - Annexation Study:
• The scope of work will include the following items:
• Review and evaluate potential annexation areas.
• Evaluate both short-term and long-term impacts of potential areas to annex, including:
o The ability of the City to provide public services;
o Potential facility and service needs for the study area including, streets and road maintenance, public safety (police protection), parks and recreation, solid waste, and other public services;
o A financial assessment of projected revenues and expenses, and the impacts on City operations, public services and infrastructure for various annexation scenarios;
o Whether annexation would promote future City expansion or eliminate a surrounded unincorporated area;
o Assessment of compliance with the City of Manchester Comprehensive Plan and Future Land Use Map; and
o Compliance with St. Louis County annexation requirements.
• Coordinate and compile the information and data gathered from the study with input from the City of Manchester, including all departments affected by the annexation.
• Review and analyze current and potential land uses and zoning designations.
• Work as an extension of City staff, maintain an open dialogue with staff and work closely with the City Project Manager as the analysis progresses.
• Develop applicable maps, graphs, illustration and exhibits.
• Prepare and present a report of information that includes recommendations to the Board of Aldermen.
• Advise and assist in the necessary stops to include the annexation of properties to be placed on the April 2021 ballot.
• Finalize the Annexation Study to include recommendations with regard to the City’s potential boundary expansion, taking into consideration whether the annexation would follow logical boundaries, such as streets, subdivisions, waterways, or substantial topographic changes and whether the annexation would eliminate an irregularity or irregularities in the City’s boundaries, thereby improving service delivery.
Optional Phase 2 (pending direction to proceed):
The scope of work would include the following items:
• Provide staff support in preparing the Plan of Intent land use and pre-zoning designations of the proposed annexation area(s).
• Provide all survey data maps as required.
Available Documents:
The following documents are available for consultants responding to the Request for Qualifications (RFQ):
1) 2004 Comprehensive Plan
2) City’s Municipal Code
3) Maps showing the City’s current municipal boundaries
4) Maps showing the City’s current Annexation Plan Submission
5) The City’s Operating and Capital Budgets
Schedule of Activities:
A suggested schedule is presented below. If the consultant anticipates difficulties with the proposed delivery schedule, the consultant should so indicate and propose an alternate schedule in the response to the RFQ.
Phase 1 - Scope of Work
Issue Request for Proposals - August 14, 2019
Proposals due to the City - September 13, 2019 at 3:30 PM CDT
Consultant interviews - Week of September 23, 2019
Selection of Consultant - September 30, 2019
Contract Execution - October 7, 2019
Draft report and presentation to staff - February 2020
Final report and presentation to Board - March 2020
Phase 2 – Scope of Work Work Schedule
Additional activities upon request - TBD
Proposed Budget:
Project costs are expected to be less than $10,000. The final dollar amount will be negotiated as part of the final contract and scope of work with the successful consultant.
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| 8/15/2019 5:00 PM
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| 9/13/2019 3:00 PM
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| City of Manchester, Missouri; City Administrator, 14318 Manchester, MO 63011
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| September 13, 2019
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Larry Perney, City Administrator
14318 Manchester Rd.
Manchester, MO 63011
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| /DocumentCenter/View/1604/RFQ-
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| 8:00 a.m. to 4:30 p.m.
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| 636-227-5438
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| The successful consultant will be able to demonstrate competency with conducting annexation studies, implementation of annexations, knowledge of Missouri State annexation laws, working with other Missouri municipalities, financial analysis, knowledge of how local governments provide services, and presenting at public meetings
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| Evaluation Criteria: The City Reserves the right to select the Vendor who best meets the “overall” needs of the City of Manchester primarily on the following criteria (not listed in any order of importance): • All cost related to the project.
• The ability to serve the City of Manchester’s needs.
• Adherence to the requested information specifications, thoroughness of the Proposal, as well as the overall format of the presentation.
• The financial stability, longevity, and strength of the Vendor.
• Experience in working with municipal budgets, and local government service providers.
• Experience with municipal annexations within the State of Missouri and knowledge of State statutes and local rules and procedures related to annexation.
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